Ali Abdaal
How I Manage My Time – 10 Time Management Tips
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Managing our time efficiently is something most of us have struggled with at some point during our personal or professional lives and so in this video I'm going to reveal the 10 principles and ideas I use to manage time as effectively as I can in my daily life.
🍿WATCH NEXT:
How I Manage My Time as a YouTuber + Doctor: https://www.youtube.com/watch?v=5Nin1OtjOlU
How I Remember Everything I Read: https://www.youtube.com/watch?v=AjoxkxM_I5g
Atomic Habits Book Summary: https://www.youtube.com/watch?v=YT7tQzmGRLA
10 Cheap Purchases that Improved My Life: https://www.youtube.com/watch?v=x_5poMWS-L4
PS: Some of the links in this description are affiliate links that I get a kickback from 😜
00:00 Intro
00:15 We own all of our time
01:19 Hell yeah or no
02:16 The daily highlight
03:00 Use a to-do list
04:06 Time blocking
05:25 Parkinson’s Law
06:22 Protected time
07:34 Delegation
08:56 Automated scheduling
10:13 The choice to be satisfied
all right so over the past 10 years i have read basically all of the books around productivity and time management and in that time there are 10 things that i still use in my life genuinely used to help make my time management more efficient let's talk about them in this video tip number one is that we absolutely own all of our time now [Music] this is like a big one um when i first had this realization my life genuinely changed because i used to think i don't have time to do stuff and i don't know where i read it but i came across this like probably like a fortune cookie somewhere which said something like at any given moment you are doing what you most want to be doing and that was a very empowering thing for me because i was obviously in need of empowerment and it helped me realize that my time is entirely within my control like right now i'm filming this video because i want to be earlier today i spent six hours playing world of warcraft because that's what i wanted to do i could not have said i don't have the time to work out today instead it was a case of i'm actively choosing not to make the time to work out today and so when it comes to time management like step one is always to recognize that we are always in control of our own time yes you might have a boss yes you might have parents telling you what to do but fundamentally you are in control of your own time and you can choose to do whatever you want with that time if you don't have the time to do something that something is just not a priority which is fine but don't pretend like the reason you're not doing it is because you genuinely don't have the time point number two is the title of this book by derek severs hell yeah or no what's worth doing now the vibe here hell yeah or no it kind of says it all in the title that when when we're young and we don't have very many opportunities in our lives we should probably say yes to the majority of things that are coming our way but as soon as we get to a point where we're starting getting starting to get more inbound leads then we have time available we start operating with a hell yeah or no maxim and the idea there is something is either a hell yes or it's a no and so if i get an email from someone saying hey do you want to do this thing and i'm thinking maybe it sounds kind of alright then my default position is going to be no if i get an email from someone saying hey do you want to do this thing and i'm like hell yeah then i'm going to do the thing and i'm trying to get better at using this principle in my life because even now my calendar is full of a lot of things where i'm like oh yeah kind of rather than hell yeah too and i always regret doing it when it comes down so hell yeah or no just like learning to be okay with saying no to stuff is another really important principle of time management thirdly there's a tip i picked up from this book called make time by jake knapp and john zoratsky and this tip is called the daily highlight this is like deviously simple basically the idea is that every day we decide this thing this one thing is going to be my highlight of the day this is the only thing i need to get done today and on the days where i set a daily highlight and i try and do this every day i always get the thing done and i'm always really happy at the end of the day but if i have a day where i don't set my daily highlight then i kind of drown in my to-do list and i have this just image in my head of like oh yeah i need to do this and this and this and that and it's a lot harder to get stuff done whereas on days where i have the daily highlight i have that just one thing that i'm focusing on you know this is the most urgent or the most satisfying or the most fun thing i have to do today and then it just really really helps with my time management tip number four for time management is to use a to-do list and these days i use a physical to-do list with this uh analog by ugg monk it's very nice it's like you get these like note cards and then you get this like wooden thing and you like put the note card in the thing and it looks like this and that means like every morning once i figured out what my daily highlight is i make a list of the other stuff that i have to do that day and i shove it on a list and then i tick them off and cross them off with physical pen as i go throughout my day it doesn't really matter what system you use for a to-do list but again there's a general principle of productivity which is that our brain is for having ideas not for holding them and a big part of why we let stuff slip through the cracks when it comes to managing our time and managing our productivity is because we haven't written them down and so anytime i need to do something i write it down into an app these days i use rome but then when i figure out my daily to-do list it's all based on this analog system by ugg monk which is very nice and it's kind of cool having a physical to-do list in front of me that i can cross things off of and it just feels nice and yeah even at work when i'm working as a doctor i use physical to-do lists to manage my patient list to manage my list of tasks there's something incredibly satisfying about crossing something off which you just don't get when you use an app principle number five for time management is the concept of time blocking apparently this is something that elon musk does all the time and basically the idea there is any time we need to do something we put a block for it in our calendar so i don't like doing this for absolutely everything because i'm a bit of a waste man and i think the more time i spend managing my productivity system the less time i spend actually getting stuff done and then it's just all completely pointless but the one thing that i always schedule into my calendar at the start of the day is my daily highlight so if i've decided my daily highlight is filming this video usually well i'll try my best to schedule it into my calendar at the time where i know i'm going to film the video if my daily highlight is call my grandma i will literally scroll schedule it into my calendar if my daily highlight is make changes to my website i will schedule it out like for a block in my calendar and that's like really nice and reassuring because it means that that one thing that i've decided is really really important it's always going to get done because it's always on the schedule and then if i need to move it around i'll move it around if something comes up but at least it's there on the schedule by default and this thing where you combine the daily highlight with time blocking in the calendar is just incredibly useful everyone always kind of thinks that like oh but only one thing a day don't you have to do more than that and yeah you do kind of have to do more than that in most of our lives but imagine if every single day for the next year you could actually do the one thing the one most important thing to do that day you'd make a hell of a lot of progress over the course of the year and it would just be absolutely game changing principle number six is related to something called parkinson's law which is that work expands to fill the time that we allocate to it so if i have to film a youtube video in a day and i give myself the whole day to film that youtube video inevitably it's gonna take all day to film the youtube video whereas if i only give myself half an hour or an hour to film the youtube video and i fill my day up with other things then inevitably i get the video done in that small amount of time and so the actionable advice here is to leverage artificial deadlines even when it's something like filming a new course like you know i'm working on a course for youtube for beginners where i kind of film and talk you to everything about my youtube video production process and this doesn't really have a deadline like i could literally do it whenever i want i don't have to do it it's purely optional project but i've set myself the goal that okay you know what i'm going to film all of this course next weekend and i've blocked out time in my calendar next weekend to film the course and that's an artificial deadline which means the course is going to get done whereas if i just had it in my mind or in my to-do list without a deadline without a schedule it would just inevitably never ever get done point number seven is one i've started applying recently and that is having protected time when you're an entrepreneur and you're like working for yourself and all that kind of stuff you end up basically being able to set whatever schedule you want but like if if you're like me and you're like making connections and making friends with people all around the internet you get to a point where your day is filled with lots and lots of zoom calls and i realized that for me i need to keep my mornings completely free of any obligations or any zoom calls and this has been an absolute game changer because in the morning that means i can wake up whenever i want usually it's half past eight these days and it means that for a solid like four hours at least i've got uninterrupted time where i can do whatever i want so these days i'm working on writing my book and so the morning is my protected time for writing but even on days where i'm not working on the book it's just genuinely so nice to have that like time slot where i can think about the business or plan some more videos or do the things that help move me forward in my work career and sometimes if i'm not really feeling it i'll just decide you know what i'm going to use this protected time to play world of warcraft or to just kind of relax and read a book on the sofa so if you're interested in better ways to managing your time i would recommend figuring out what your protected time is going to be time that is just for you and you alone or world of warcraft and not for anyone else where no one is allowed to book something in your schedule all right principle number eight is delegation now this one is a little bit weird because normally when you say the word delegate people imagine that oh well i do i can't afford to delegate something i don't have enough money to delegate to hire someone and sure that that's probably true but the way that i think of it even when this youtube channel wasn't successful was that like what is actually the dollar value of my time how much how much is my time actually worth and when it came to running my business i decided that okay my time is worth 20 pounds an hour or 25 dollars an hour and that means that anything i'm doing that i don't enjoy that i can outsource to someone that i can delegate for less than 25 an hour i absolutely should do that and that principle of delegation has encouraged me to get a cleaner which has been great because now we have someone who comes in to clean the house every other week which means i don't have to do it myself and back in the day when i was building my businesses from the ground up and there was lots of things that needed to be done like data entry or things like that i was able to delegate those to freelancers in like the philippines or in bangladesh or in india through upwork.com or fiverr.com and like paying them like seven dollars an hour is an amazing like wage for someone for work in the philippines but it was fantastic for me because it freed up my time to do things that were adding more value to the business and to my life than doing data entry for example and so whatever your circumstances are i'd encourage you to think about what is the dollar value of your time and potentially if you want can you delegate stuff that's cheaper than that to other people potentially tip number nine for time management is to try and automate scheduling as much as possible now that we're in the world of like zoom calls and like chatting to people over the internet basically every day i found i was wasting a lot of time in scheduling back and forth where i'd be like hey i want to talk to you but are you free this time pacific time this time eastern time this time british standard time all this kind of stuff and we'd go back and forth with emails for like a solid 10 days before anything would get done but then i discovered an app called calendly and calendly is great it's free for like the free version i pay for the pro for the pro version these days not sponsoring this video or anything like that unfortunately kind of if you're watching this let me know but the idea behind calendar is you can literally send someone a link and it has like all of your availability and they can just book a slot in your calendar now this feels a little bit weird to do initially it feels like a bit of a power move that hey book a slot on my calendar but anytime i get a calendar link from someone i'm like oh my god i'm so grateful because this has literally saved me 20 minutes of my life time that i'm never going to get back in not having to worry about scheduling back and forth emails even sometimes these days when it comes to like catching up with friends i just send them a calendar link and i'm like look say hey man i'm really sorry but like you know hear the kindly link i know we're never gonna talk because the schedules are never gonna align but if there's a time that works for you click on this link andy books a time and we have a call and it's nice because i've caught up with so many more friends in the last few months through using calendar links than i did in the last like three years of having to schedule back and forth with whatsapp messages and finally principle number 10 for time management and this is something i've only recently started to appreciate which is that like when you're like a productivity nerd and you're interested in like efficiency and getting more done it's very easy for us to get to the end of the day and to just feel chronically dissatisfied with what we've accomplished like at the end of the day it's like oh well i i filmed one video today but i could have filmed five videos what's wrong with me i'm such a waste man and kind of internally beating ourselves up about this but one thing i've started to kind of tell myself recently is that i can choose to be satisfied at the end of the day at the end of this day i'll have filmed this video i was planning to film three more videos but i didn't get around to doing those that's fine i filmed one i can choose to be satisfied with what i've done and that's all good and like it it doesn't change how much work i've done by me beating myself up about it it just makes me feel bad and therefore i can choose to feel good with how i've managed my time if you're interested in more strategies on how to manage your time i actually have three whole online courses themed around productivity and time management that are hosted on skillshare no they're not sponsoring this video but if you hit the link in the video description there will be a link that gives you a free trial to skillshare where you can check out my three classes in productivity one of them is about the fundamentals of productivity one of them is about the productivity equation which is my personal mental model for productivity and the third one is one that i released very recently like last week around productivity for creators and how we manage our time doing this like creative high side hustle entrepreneur type stuff so check that out with the links in the video description and if you want more tips for time management and general productivity you should check out my book review and summary of the book make time which is one of my favorite productivity books of all time and that will be linked right over there so thank you so much for watching have a great day and i'll see you in the next video bye
#Manage #Time #Time #Management #Tips
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📖 Check out my new book Feel-Good Productivity here! https://www.feelgoodproductivity.com/?utm_campaign=preorder&utm_source=youtube_long&utm_medium=pinned_comment&utm_content=How+I+Manage+My+Time+-+10+Time+Management+Tips
Great tips! The reminder to choose satisfaction and be intentional with my time is exactly what I needed to hear.
Started using a timer like you said and my productivity doubled.
This was a great reminder that time management isn't just about squeezing more tasks in, but about making conscious choices and prioritizing what truly matters. The "hell yeah or no" approach and the emphasis on satisfaction really resonated!
That "hell yeah or no" principle is gold! Trying to prioritize everything leads to burnout, but this helps cut through the noise and focus on what truly matters. Thanks for sharing!
The video helped me find answers to important questions – thank you!
Thank you for what you shared — my favorite moment was at [2:03], it really spoke to me. 💛
00:00 – Control your own time.
01:36 – Implement principles for effective time management
03:09 – Analog to-do lists and time blocking can improve productivity.
04:36 – Combine daily highlights with time-blocking for maximum productivity
06:06 – Protected time is important for better time management
07:36 – Delegate tasks cheaper than your time's worth.
09:10 – Use Calendly to save time scheduling
10:27 – Choose to be satisfied with what you've done
This video came at the perfect time – I'm definitely going to start incorporating the "hell yeah or no" principle and prioritizing satisfaction with my daily highlight. Thanks for the practical and insightful advice!
Thank you for sharing this video, so much useful knowledge in it! Does anyone have other ideas to solve this issue? Share with me!
I dont think I want to buy a book on which it says Yeah to Hell.
The information in this video is so helpful, thank you for sharing such great knowledge! Everyone has a different perspective, what are your thoughts on this topic?
That point about satisfaction is so important! It's easy to get caught up in endless productivity, but being content with what you've accomplished is key to sustainable success. Thanks for the helpful tips!
Can you explain the "Hell Ya" concept?
The information in this video is so helpful, thank you for sharing such great knowledge! Everyone has a different perspective, what are your thoughts on this topic?
Follow me for motivation and success content
Very instructive
This video provides a clear breakdown of effective time management strategies for busy professionals
Thank you so much for this video. Very instructive.
It's 2.12
Keep up the awesome work!
There is no way this would actually work out in the real world. The scheduling is only useful for people that work from home remotely or work on YouTube. Warning, this information is not for people with real jobs.
Love the emphasis on prioritizing rest and satisfaction alongside productivity – it's a marathon, not a sprint!
Thank you so much.
I am 50 and I feel resentful. I feel pulled from every direction. My problem is about people pleasing . My time is spent fulfilling other people’s needs and I end up exhausted ! Then the free time I have I need to spend recuperating and recharging my energy . I never get to my dreams and desires . Ughhhh!!!!
Love the emphasis on choosing satisfaction and protecting your time; it's a good reminder that productivity isn't just about doing more, but about doing what matters and enjoying the process. Thanks for sharing these helpful tips!
It's 3am
Omg, thank you, this helped me a lot!
Speech so pleasure
Salam, How do you listen to books? Audible sucks. Even the premium gives you very limited access to the good ones. 2 3 books a months isn't a Fair deal. I wanna save time. Please help
Thank you very much.
Thank you very much so much for this video. It was very informative.
7 USD is not enough !!! Pay people better
💕We own our time. Its not we dont have time. We control our time and we choose what we want to do.
1:23 📓 hell yeah or no whats worth doing
💕 The idea if someone ask smtg n our respons is what we want.
2:24 📓Make time
Higlight of the day. Most urgent,happy,satisfying kind of activity that we want to do for that day.
Time blocking => block it in calendar
Parkinson law: work done within time allocated
Protected time : time for yourself eg relax,reflecting
Delegation: dollar value of time
Automate schedule
Choose to be satisfied with what youve done instead feeling very2 bad for not doing more …
honestly such a good video and i think whoever watches this video and doesn't implement the tips is just wasting their life's potential
Thank you so much for your time and effort: I love the video, information, how you presented it all. Excellent job! ❤
This video is so incredible!! Thank you!! 🥹🥹🙏🙏🙏
😅Watched 5 productivity videos in a row… now I need a guide on how to actually start doing something
At 10:30 what you were about to say?
Better than the corporate learning videos!!!
Your videos are always so informative and well-made! Thank you! 😊🎉
Love ali abdal
really enjoyed this video, keep it up
I'm a virtual assistant from the Philippines who is currently binging on your content. I want to know how I could work with you as my client now.🤣
Time
I watching this 3 years after shared
googd
Live comment for algorithm ❤